Documentation Suite · FMLA IQ
FMLA Paperwork. Simplified for Healthcare Providers.
Create organized, clinician-reviewed FMLA certifications without spending unnecessary time on paperwork.
Up to 2 certifications. Card required. Then $19/month unless canceled.
Step 7 · Review · fictional example
- Onset, duration and category complete
- 2 limitation areas confirmed by clinician
- Intermittent leave: add how long each episode lasts
- Diagnosis not included (plain description used)
WH-380-E · Part B (excerpt)
Episodes of incapacity about 2 times per month, lasting up to 2 days per episode.
Watch
Less Paperwork. More Time for Patients.
Real FMLA IQ screens with fictional information. Captions included.
Read the transcript
Your clinical expertise belongs with your patients—not buried in paperwork. Meet FMLA IQ, the intelligent documentation assistant built for healthcare providers. Use your clinical information, answer a few guided questions, and prepare an organized FMLA certification. Document functional limitations and anticipated leave needs, while maintaining control of every clinical statement. Try FMLA IQ free for fourteen days, with up to two certifications included. Then it's just nineteen dollars a month. FMLA IQ from JV Clinical Technologies. Less paperwork. More time for patients.
How it works
Import. Review. Generate.
- 1
Import
Bring in de-identified clinical information, or start from scratch. Facts found are suggestions until you accept them.
- 2
Review
Answer a short quick-pick interview, confirm functional limitations and build the leave schedule. FMLA IQ flags anything missing or inconsistent.
- 3
Generate
Preview the draft free, then finalize the official WH-380-E or WH-380-F (or a letter) to sign and date yourself.
See it in action
FMLA IQ in 6 steps
A fictional employee with an episodic condition and intermittent leave. Click through the steps.
Step 1 of 6
Choose the form
WH-380-E for the employee's own condition, WH-380-F for a family member. Initial certification or recertification.
Fictional demo data. No real client information.
Form
Certification
Clinical documentation features
Built around the questions the forms actually ask.
Official DOL forms
Fills the Department of Labor's WH-380-E and WH-380-F (Rev. June 2020), or an equivalent certification letter.
Psychiatric and medical conditions
Quick picks for behavioral health and medical certifications, described in plain terms without requiring a diagnosis.
Intermittent leave builder
Frequency and duration of flare-ups, appointments, referrals, reduced schedules and continuous leave, with the basis for your estimates.
Review before signing
Flags blank answers, contradictory dates, the 3-day incapacity rule, incomplete estimates and unnecessary disclosures.
Family caregiving (WH-380-F)
Document the care the family member needs and the employee's role, for spouses, parents and children.
Free corrections
Re-download or correct a finalized certification at no charge, with version history. The patient and form stay locked.
Functional impairment builder
Describe limitations as effects on work.
Choose from 14 areas, select the limitations your evaluation supports, and confirm each area. Unconfirmed selections are never written into the certification.
Areas
- Concentration and attention
- Executive functioning
- Emotional regulation
- Stress tolerance
- Memory and cognitive processing
- Interpersonal functioning
- Communication
- Sleep and fatigue
- Physical stamina
- Mobility
- Pain-related limitations
- Treatment-related incapacity
- Safety-sensitive duties
- Other individualized limitations
Fictional example (concentration and attention, confirmed):
“During episodes of incapacity, the employee is not able to sustain attention on work tasks for extended periods or complete detail-oriented tasks accurately.”
From the founder
Built by a Clinician Who Understands the Paperwork.
FMLA IQ was developed by Jaime Varney, PMHNP-BC, founder of JV Clinical Technologies, psychiatric mental health nurse practitioner, and behavioral healthcare executive. The platform combines clinical documentation expertise with practical technology to help healthcare professionals manage administrative responsibilities more efficiently.
Pricing
One simple plan.
FMLA IQ Professional
$19/month
- ✓Up to 5 finalized certifications per billing cycle
- ✓WH-380-E, WH-380-F and certification letters
- ✓Unlimited drafts and previews
- ✓Free re-downloads and corrections
- ✓One individual provider per subscription
Try FMLA IQ Free for 14 Days
Create up to two FMLA certifications during your 14-day trial. Add your payment method to get started. Cancel anytime.
- Today: $0.
- Includes up to two finalized certifications during your trial.
- After 14 days: $19/month for up to five certifications per month, plus applicable taxes.
- Renews monthly unless canceled. Cancel online before your trial ends to avoid the first charge.
- Payment method required. One free trial per provider.
- Unused certifications don't roll over. No overage charges.
Free guide
The FMLA Certification Checklist for Healthcare Providers
10 Essential Documentation Elements to Review Before Signing an FMLA Medical Certification.
- The 10 documentation elements to review before you sign
- Five common certification mistakes, and how to avoid them
- Which form to use: WH-380-E or WH-380-F
- Free. No payment method needed
Questions
FMLA IQ FAQ
Who can use FMLA IQ?
Licensed health care providers who complete FMLA medical certifications: physicians, nurse practitioners, physician assistants, psychologists, clinical social workers and others the FMLA regulations recognize. We verify your individual NPI (or your license) before the trial starts.
Which forms does it prepare?
The official Department of Labor forms WH-380-E (the employee's own serious health condition) and WH-380-F (a family member's serious health condition), or an equivalent certification letter that covers the same information.
Does FMLA IQ decide whether someone qualifies for FMLA leave?
No. It helps you prepare the medical certification. The employer decides eligibility and approves leave. FMLA IQ doesn't give legal advice.
Who is responsible for the clinical content?
You are. FMLA IQ suggests wording only from the answers you select and confirm. You review every answer, then sign and date the final form yourself.
Do I have to include a diagnosis?
Not necessarily. The forms ask for appropriate medical facts and list a diagnosis as one example. FMLA IQ uses a plain description of the condition unless you choose to include a diagnosis.
How does the free trial work?
14 days, $0 today, up to 2 finalized certifications. A payment method is required. After 14 days it renews at $19/month (plus applicable taxes) for up to 5 certifications per month, unless you cancel before the trial ends. One trial per provider.
How do I cancel?
From your FMLA IQ dashboard, any time, without calling anyone. Cancel during the trial and you won't be charged; any remaining trial certifications stay available until your trial end date.
What counts as a certification?
Finalizing a new certification or recertification uses one. Drafts, previews, re-downloads and corrections to the same certification for the same patient are free. Unused certifications don't roll over.
Where is patient information kept?
Patient and employee names, dates of birth and the employer are kept in your browser and written into the PDF on your device. They aren't sent to JV Clinical's servers. Use de-identified clinical information when importing.
Is the checklist really free?
Yes. The FMLA Certification Checklist is free and doesn't need a payment method or a trial.
Privacy and clinical safeguards
You stay in control of every clinical statement.
- Patient and employee names, date of birth and employer stay in your browser and are written into the PDF on your device.
- Documents you import are read in your browser. Only a short excerpt is sent if you choose the optional AI assistant, after an identifier check.
- No patient information is sent to analytics, advertising or payment services.
- Only limitations you confirm are written. Every answer is yours to review, and you sign the final form.
- FMLA IQ prepares paperwork. It doesn't determine eligibility, approve leave or give legal advice.
Less Paperwork. More Time for Patients.
14-Day Free Trial — Up to 2 Certifications — Card Required — Then $19/Month Unless Canceled.
FMLA IQ prepares certification paperwork for a licensed provider to review and sign. It does not determine FMLA eligibility, approve leave or provide legal advice. Examples use fictional information. JV Clinical Technologies.